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The Ultimate Beginner's Guide to Finding Outstanding Party Entertainment in the UK - Party Fox Checklist

Writer's picture: BertieBertie

Updated: Jan 26

Planning a party can be thrilling, but it can also be overwhelming, especially when choosing the right entertainment. Whether you are organizing a birthday celebration, a wedding, or a casual gathering, the right entertainment is key to a successful event.

This guide provides practical tips and insights to help you find outstanding party entertainment in the UK.



guitarist at a wedding
Whether its a band or a magician you need to make sure they can adapt to your needs.


Understanding Your Event's Needs


Before you start looking for entertainers, take time to understand what your event requires. Answer these essential questions:


  • What type of event are you hosting?

Each event has unique entertainment needs. For instance, a children's birthday party may call for clowns or magicians, while a corporate function might benefit from a live band or a motivational speaker.


  • What is your budget?

Establishing a clear budget is vital. Knowing how much you can spend will help you narrow down your choices. For example, setting aside between £500 to £1,500 for a local band can deliver an excellent experience without breaking the bank.


  • What is the age group of your guests?

Tailoring the entertainment to fit your guests’ age groups is crucial. Events for toddlers may need interactive activities like puppetry, while young adults might prefer live music or themed performances.




Types of Party Entertainment to Consider


Getting creative with your entertainment options can elevate your event. Here are some popular choices:


Live Music


Hiring a live band or solo musician can transform your event. For instance, a jazz trio can create a relaxed atmosphere for a wedding, while a rock band might energize a corporate party.


DJs


DJs are an excellent choice for dance parties. They can mix different genres of music to keep the dance floor lively. A skilled DJ can read the crowd and adapt their playlist in real time.



djs at event and weddings
DJs that are recommended are a must!


Comedians


Comedy can light up any gathering. For example, hiring a comedian who specializes in observational humor can resonate well with adult guests, ensuring plenty of laughter throughout the night.


Performers


Consider adding performers like magicians or acrobats. These entertainers can engage your guests with jaw-dropping tricks or stunning displays. A magic show can particularly captivate audiences of all ages.


Photobooths


Photobooths add a fun element to parties. They offer guests a chance to take themed pictures and create lasting memories. You could provide props that match your event’s theme—like feather boas for a glamorous party.


Themed Events


If your gathering has a theme, align your entertainment with it. A casino night could feature professional dealers, while a 1920s gala might showcase swing dancers and jazz music.





Researching Potential Entertainers


With a clearer idea of what you want, it’s time to research your options. Here are some effective methods:


Recommendations


Seek recommendations from friends and family. Personal experiences can guide you toward reliable entertainers who have impressed others in the past.


Online Searches


Perform online searches to find local entertainers in your area. Be sure to read reviews to gauge their reputation. Websites such as GigSalad show a range of options, along with client feedback.


Social Media


Use social media platforms like Instagram or Facebook to view entertainers' performances. Many share videos or client testimonials that give insight into their style and personality.



social media checking of performers and recent performances
Checking if they have social media profile and recent posts can help verify authenticity.


Local Directories


Explore local business directories or event planning websites. These often organize entertainers by type, making it easier to find what you need.





Evaluating Entertainers


Finding entertainers is just the start. To make the right choice, consider these important factors:


Experience


Ask about their experience. Entertainers who have performed at various events can adjust easily and deliver what you need.


Reviews and Testimonials


Checking reviews is vital for understanding a performer's impact. Look for patterns in feedback—are clients consistently happy or are there complaints about specific aspects?


Portfolio


Request to see their previous work. Many entertainers provide demo videos or online portfolios showcasing their expertise and flair.


Availability


Confirm the entertainer’s availability for your event date. Popular performers often book well in advance, so it is wise to reach out early.


Contracts and Terms


Discuss contracts before finalizing arrangements. Clarity about their cancellation policy, payment terms, and services included is essential.





Budgeting for Entertainment


Budget planning is essential for entertainment costs:


Determine Priorities


Identify which aspect of the entertainment budget matters most. Would you prefer to invest more in a talented band and reduce costs on decorations? Prioritizing helps you balance costs effectively.


Be Realistic


Gather information on average prices for entertainers in your area to build a reasonable budget. Quality often comes with a higher price tag—invest wisely for the best experience.


Factor in Additional Costs


Don’t forget to include extra expenses, such as travel fees, equipment rentals, or special requests. Being upfront about costs helps avoid unexpected last-minute surprises.


Confirming Details and Communication


Once you select your entertainer, maintain clear communication:


Confirm Details Early


Verify key details like performance times and venue requirements as soon as possible. Don't hesitate to ask for clarification on any point.


Prepare for Changes


Keep your entertainer updated on any changes regarding your event, such as timing shifts or arrivals of other vendors. Good communication allows them to adapt smoothly.


Trust Your Instincts


If you feel an entertainer isn’t a fit for your event, trust your instinct and keep looking. The right performer should resonate with your vision.





Wrapping Up


Choosing the right party entertainment in the UK can significantly impact your event's success. By understanding your specific needs, conducting thorough research, and maintaining clear communication, you can create a fabulous celebration.


Stay focused on your goals, manage your budget carefully, and remember that help is available if needed. With the right entertainment, your party can become an unforgettable experience for all!




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